Getting Your CrimsonCard

Who can get a CrimsonCard?

CrimsonCards are available to all IU students, faculty, and staff. Other options are also available for non-IU personnel who may need access to CrimsonCard features. See below for more details and requirements.

Current students, faculty, and staff who have never had a CrimsonCard can obtain their initial card at no cost by visiting a CrimsonCard office location in person or by uploading a photo and documentation validating their identity.

Those choosing to visit an office location in person must present a valid photo ID (ex. driver's license, passport, state ID) and be prepared to have a photo taken. The card will be printed and provided to the recipient at that time. 

Those choosing to upload a photo and documentation must ensure they meet all the requirements. Once approved, their CrimsonCard will be printed and either mailed* to an address they provide or held for in person pickup.

Current students, faculty, and staff who have already received their initial CrimsonCard and need a replacement due to a name change, status change (change of departments), or a damaged/lost/stolen CrimsonCard must visit a CrimsonCard office

*CrimsonCards with photos can only be mailed to addresses within the United States. Those with an international address can request a no-photo CrimsonCard be mailed or can pick up their CrimsonCard in person upon arriving to campus.

IU Fort Wayne students and employees can obtain a CrimsonCard by uploading a photo and supporting documentation verifying their identity. Once the photo and documentation are approved, the CrimsonCard will be printed and either mailed to an address they provide or held for in person pick up. Notification will be sent via IU email when your CrimsonCard is available for pickup at Student Central, located in Neff Hall, Room 110.

*CrimsonCards with photos can only be mailed to addresses within the United States. Those with an international address can request a no-photo CrimsonCard be mailed or can pick up their CrimsonCard in person upon arriving to campus.

 

New students will take part in a University sanctioned orientation. During this orientation, you will receive instructions on how to get your initial CrimsonCard. 

New students not attending orientation can obtain their initial CrimsonCard at no cost by visiting a CrimsonCard office location in person or uploading a photo and documentation validating their identity at least 48 hours AFTER registering for classes. 

Those choosing to visit an office location in person must present a valid photo ID (ex. driver's license, passport, state ID) and be prepared to have a photo taken. The card will be printed and provided to the recipient at that time. 

Those choosing to upload a photo and documentation must ensure the photos meet all the requirements. Once approved, the CrimsonCard will be printed and either mailed* to an address they provide or held for in person pickup.

 *CrimsonCards with photos can only be mailed to addresses within the United States. Those with an international address can request a no-photo CrimsonCard be mailed or can pick up their CrimsonCard in person upon arriving to campus.

New faculty and staff can obtain their initial CrimsonCard at no cost. This can be done by visiting a CrimsonCard office location in-person or uploading their photo and supporting documentation verifying their identity AFTER being finalized in University HR systems.

Those choosing to visit an office location in person must present a valid photo ID (ex. driver's license, pasport, state ID), and be prepared to have a photo taken. The card will be printed and provided to the recepient at that time. 

Those choosing to upload a photo and documentation must ensure they meet all the requirements. Once approved, the CrimsonCard will be printed and either mailed* to an address they provide or held for in person pick up.

*CrimsonCards with photos can only be mailed to addresses within the United States. Those with an international address can request a no-photo CrimsonCard be mailed or can pick up their CrimsonCard in person upon arriving to campus.

IU Fort Wayne students and employees can obtain their CrimsonCard by uploading a photo and supporting documentation verifying their identity online. Once the photo and documentation are approved, the CrimsonCard will be printed and either mailed* to an address you provide or held for in person pick up. 

*CrimsonCards with photos can only be mailed to addresses within the United States. Those with an international address can request a no-photo CrimsonCard be mailed or can pick up their CrimsonCard in person upon arriving to campus.

 

Faculty and employees of Indiana University who have emeriti or retiree status are eligible to receive a CrimsonCard at no cost.  To do so, visit a CrimsonCard office location in person after your employment status has updated in the University HR systems. 

 

Current distance learning students can obtain their initial CrimsonCard at no cost AFTER they have registered for classes. To do so, upload a photo and documentation validating your identity. Once approved, your CrimsonCard will be printed and either mailed* to an address you provide or held for in person pick up.

*CrimsonCards with photos can only be mailed to addresses within the United States. Those with an international address can request a no-photo CrimsonCard be mailed or can pick up their CrimsonCard in person upon arriving to campus.

 

Affiliates are individuals who require an ID card to access services or facilities but are not registered students or employees of Indiana University. The cost of an affiliate card is $25. 

In order to receive a CrimsonCard, your sponsoring University department must fully complete and submit the Affiliate Card Request Form. The form can only be accessed and submitted by full time Indiana University employees. Once the request is received, it will be reviewed and if approved an email will be sent to the requestor, sponsor, and affiliate with further instructions.  

Please note: incomplete forms will not be accepted. The sponsoring department should ensure that all relevant information, including affiliate’s name, has been entered.

Guest cards are available to individuals who would like to make purchases using a CrimsonCard, although restrictions apply to the usage of these cards. 

Departments or individuals may request a card for university guests by submitting a Guest Card Request Form to cardops@iu.edu.

 

Guest access cards may be obtained by IU Departments by submitting a request to cardops@iu.edu. Guest access cards are anonymous and are not tied to an individual in the card system. 

Individuals needing a card for long term access rights should request an Affiliate Card. 

 

Preferred names and CrimsonCard

Your preferred name will appear on your CrimsonCard. Unless you elect to change it in IU's database, your preferred name automatically matches your primary, or legal, name.

Why this matters

If your preferred name significantly varies from your primary name (e.g. Bob instead of Robert or a name that better represents your identity), you cannot use your CrimsonCard as state voter identification. Remember to take another form of photo ID with you when you vote in Indiana.

See the IU Knowledge Base for more information about preferred names.